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Code of conduct for Gymnasts and Parents/Guardians - updated June 2025

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 General Session Details     

                                                         

Arrival:  Gymnasts and parents must arrive 15 minutes prior to start time to help get equipment out

and 10 minutes at the end to pack away.
 

Entering the Gym:  Under our Child Protection policy, parents must NOT drop their gymnast off in the car park. ALL gymnast under 14 must be brought into the gym by a responsible Parent/Adult who must remain with them until a Senior Coach or Welfare Officer is present.  

 

Late arrival:  Without prior notification by phone or email, will mean the gymnast will NOT be allowed to enter the gym or train from 4.50pm. 

 

Jewellery:  No Jewellery or body piercings of any kind to be worn during sessions by anyone (Coaches may wear a flat band wedding ring only). The club will NOT provide the tape for ears that have just been pierced. Anyone not complying with this request will not be permitted to join in.

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Viewing Gymnasts: Parents and visitors are asked NOT to remain in the gym whilst the session is in progress, as this can cause distractions to the gymnasts and possibly lead to injury. 

 

Clothing:  Gymnasts must wear a club leotard. Club Merchandise forms are available at the beginning of each session. Merchandise must be paid for when ordering. Non matching clothing will not be accepted.

 

Bad Weather Clothing: Gymnast must come dressed suitably for the current weather conditions in case of evacuation.

 

Gymnastic leggings and foot attire:  These must only be purchased through the club. All gymnasts must work in bare feet.

 

Hair:  Long hair must be tied back securely (a loose scrunchie will NOT suffice). Long plaits are not desired, as they can cause injury.   The Head Coach will deny participation if hair is not considered neat. Flat clips may be used but Bows or accessories are not permitted.

 

Food and Drink:  Gymnasts must not bring in fizzy drinks or any type of sweets or  food that may contain nuts of any kind. It is not the clubs responsibility to supply cups or drinks.

 

Official Details of our Club Membership                                               

 

Payment of Fees:   Fees cover a 10 week period, including school holidays. Fees must be paid on time.  Failure to do so will result in termination of membership after two weeks. Fees cannot be refunded at any point once the BG membership has been paid.

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Training at other clubs: If a gymnast wishes to train at another club, in addition to attending our club, permission to do so must be put in writing.  Our club does have the right to refuse membership if this is not declared.

                                                                                                                           

Annual British Gymnastics (BG) membership/insurance: This is due October 1st each year for most Gymnasts.  See September fees letter.

 

Absences:  Any absence of TWO weeks without notification, will be Regarded as termination of membership. If you are sick or on holiday, please contact of the following number before the session starts.  Members only Gym Phone  07916 75 34 56  or dartfordgymclub@yahoo.co.uk

 

Medical forms: To be completed each September.  

 

Contact Details: Please notify us by email of any changes to their health or change of contacts address or contact details.

 

Glasses: For safety reasons, any gymnast who normally wears glasses MUST  wear them whilst doing gymnastics.

 

Health:  If a gymnast has been off school but insists that they feel well enough for gymnastics, they should NOT be brought to the session.   

 

Injury:  Any gymnasts who wears a support without a doctor’s letter, will not be permitted to train until we have a note or email from the medical professional to confirm they fit to continue including on their return after any injury, as we do not allow working with any injury.

 

Data Protection: Gymnasts details will be held on the Clubs Secure systems.  Details will NOT be passed to third parties except BG, without parents permission.

 

Mobiles:  We are not responsible for any loss or damage. Coaches are allowed to use devices to aid training but recordings must be deleted at the end of that session.

 

Rights and Respect for all: Everyone must respect club members, coaches and staff.  Bad behaviour, including bad language or any level of bullying will result in notification to parents and/or immediate suspension of membership.

 

Complaints and Grievance Procedure:  See the website for Welfare Officersdetails.